Preliminary Information Form

  • Please note that fields marked with an * must be completed in order for your request to be processed.

    Please complete and submit this form to provide preliminary information about your event and to request information about room availability. This is not a confirmed reservation. The Office of Special Events will send you a response concerning room availability and further instructions.

    Before completing this form, please verify that the room you are requesting is available by looking at the Facilities’ Events Calendar.

    We will do our best to accommodate all requests; however, please allow for some flexibility.

  • Time Schedule
  • Event Information
  • Available rooms and the campus map are available on our website.

  • If yes, please fill out this additional form.

  • Contact and Billing
  • If you are an employee of USC Upstate and are making a request for a USC Upstate event, please enter your department. Otherwise, please enter the correct name, address, and phone number for billing.

  • Employee Contact & Billing

  • Non-Employee Billing Name

  • Non-Employee Contact Name
    Enter your name, address, and phone number if different from billing name and address

  • Event Setup (Answer the questions that are applicable to your event)
  • If other, please explain.

  • Information for Dining Services/Catering (If applicable)
  • Dining services handles all food orders for events on campus. No food may be brought in for events unless pre-approved by Sodexo as they have first right of refusal. Also, if you plan to serve alcohol at your event, please fill out the alcohol request form at least two weeks in advance.

  • Food Services

  • Publicity Needs
  • Visitors

    To inquire about publicity for your event, please contact Wanda Cash in University Marketing and Communications at


    Please complete either a Newsletter Submission and/or Project Request to University Marketing and Communications depending on your publicity needs.

  • Additional Information
  • Please include any additional comments or information in the text box below:

  • Security/Parking
  • Any event with over 150 people may require a police officer. Fee $50 per hour, per officer. There is no reserved parking.

    The following policy is being instituted in an effort to increase security on campus.
    (This policy applies only to after hours and weekend events):

    Any room that has been reserved for a meeting or event will not be unlocked until the person in charge of the event has arrived. When that person arrives, they can call the UPD and an officer will be dispatched to open the room. Persons sponsoring an event should arrive 10-15 minutes early to ensure their event will start on time. At the conclusion of the event, the person in charge should lock the door upon their departure and notify the UPD that the event is concluded and everyone is leaving. University Police will then be dispatched to double check the room to ensure it has been secured. Failure by the responsible party to secure the room could result in their organization being denied the after hours use of the facility in the future.

    University Police: (864)-503-7777

  • Will 10 or more vehicles need visitor parking on campus during regular business hours for your event? *

    *Please note, there is no reserved parking!

  • Contact Information for Confirmation
  • Please remember that this is only a preliminary information request. You will get a response regarding availability.

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Release Notes

1.0.0 – November 16, 2015

  • Created the Print Request Form & all its associated databases..

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